Select Board
Minutes of the meeting of 10/17/18
Meeting Opened at: 4pm
Select Board Members Present: Carol Edelman, Chairperson, Kenneth Basler and Donald Coburn
Also in attendance: Larry Klein, Rebecca Wolin, Jon Sylbert, George Cain
Miscellaneous Items Reviewed:
- Fire Dept update from Shawn Tryon as given to Melissa Noe:
a. FD Lease – The fire company is still gathering final numbers for phase I of the construction project and needs to vote on the future of phases II and III. Between now and January 1 the Fire Company will meet with members of the Board to revise the current lease to appropriately reflect the situation going forward.
b. Bridge Update – The steel has been delivered and the construction crew is estimating 1 month until completed.
c. Firehouse renovation update – Plumbing is being finalized and final inspections have been requested. They are hoping to have a temporary certificate of occupancy by the end of the week so that the library could move in on Monday.
d. Fiber Connect trench request – A sample utility easement/hold harmless agreement has been sent to town counsel for review, once we receive his comments we can move forward with this.
e. 547 Main Rd encroachment into road – Shawn has requested an estimate from Foresight to perform a survey to resolve a property line dispute with the owner of this property who has been stacking logs in the town right of way, which presents problems for town trucks and plowing.
- Larry Klein came in to discuss the proposed RFP for broadband services. Because this is an RFP a CPO (Certified Procurement Officer) will need to be appointed, it was suggested that for this, Larry Klein be temporarily appointed as the CPO. Larry will sit down with M. Noe to determine what this temporary appointment means. It was all suggested that we try to get the RFP released as soon as possible.
- Kenn updated the Board on a National Grid temporary power concern that arose with the library construction; all has been handled.
- November Select Board Corner was approved.
- The Board signed the 2019 Medex renewal; there will be no increase to our retiree premiums for 2019.
- The Board will hold an executive session meeting next Thursday at 4pm to discuss potential litigation.
- Carol reported that she is continuing to research PILOT programs for when we resume our conversations.
- Warrants were signed.
- Minutes from 10/3/18 were approved.
- Mail was reviewed.
- Departmental weekly reports were reviewed. The Town ’Clerks minor change to office hours was approved. The Board also approved using a combination of grant writer funds and select board funds to pay for the SAM (System for Award Management) renewal.
- The Board was given an update on the status of the arbitration letter sent to Baystate Municipal Accounting.
- The Board met with the Finance Committee to discuss preparations of the FY20 budget, and the schedule was reviewed.
- Kenn left the meeting at 5:45pm
- Don and Carol disagreed on the appropriate way to handle the question of Baystate Municipal Accounting and the outstanding request for payment. Negotiations will continue with BMA, the Select Board and Finance Committee to resolve concerns regarding their contract.
A motion was made and unanimously approved to adjourn the meeting at: 6pm
Submitted by:
Melissa Noe, Administrative Assistant
Approved by:
Monterey Select Board
Select Board Members
Minutes Book
Town Clerk
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